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Implemented by Kali Sara Roma information center                                                                                                                                                                                                                                                                                                                Funded by FOD BiH

CALL FOR CONSULTANTS

KALI SARA ROMA INFORMATION CENTER

TERMS OF REFERENCE FOR EXTERNAL CONSULTANTS FOR

Rulebook drafting and financial management rules and procedures development

for project

Enable further professional growth of Kali Sara -Roma Information Center

Engagement period:

October 1 — October 30, 2015

Project Goal:

Overall objective of the project is:

The overall objective is to further strengthen the organization and its ability to effectively and efficiently implement its strategic plan, which places special emphasis on the continuous development, advocating for the full implementation of legislation and policies concerning the inclusion of and especially Roma education and projects aimed at combating all forms of discrimination and protection of human rights especially the rights of national minorities in B&H.

 

Specific Objective of the project is:

1. To improve the functioning of the organization through the improvement of the internal documents of the organization, communication, financial management and keeping records of data through analysis of business processes, making the necessary internal documents and staff training; and

2. To improve the visibility of all project activities of the organization through the introduction of modern means of communication, in real time and reach a larger number of target groups; and

3. To strengthen the organization, in line with the strategic plan, through methodical and measurable approach in order to fulfill its mission and vision, program and strategic objectives as adequately as possible and strengthen cooperation with the community, institutions and donors; and

4. To ensure long-term sustainability of installed solutions through evaluation and finishing phase.

Selection Consultant’s Qualifications criteria

Consultant 1: Drafting Kali Sara RIC rulebook and staff training

- University degree in social sciences or humanities

- Relevant professional experience in rulebook development;

- Demonstrated knowledge of Law on Associations and Foundations of Federation of Bosnia and Herzegovina and Labour Law of Bosnia and Herzegovina

- Demonstrated experience in working with civil society organizations, international organizations in BiH etc.

- Excellent presentation skill

Consultant 2: Develop rules and procedures for financial management

- University degree in economics

- Relevant professional experience in financial management rules and procedures development;

- Demonstrated knowledge of Law on Associations and Foundations of Federation of Bosnia and Herzegovina

- Demonstrated experience in working with civil society organizations, international organizations in BiH etc.

- Excellent presentation skill

The consultant's application

Consultant's application should consist detailed information concerning past experience in the field of consultation, particularly dealing with the as well as the list of biographical information of the conducted consultations. Consultant's CV attach as an Appendix.

Description of the Task

Task 1: Drafting Kali Sara RIC rulebook and staff training

Task is to provide employees a basis for dealing with all aspects of NGO work. Rulebook is an internal document that will be made after the analysis of major work processes and will serve as internal guidelines for the allocation of responsibilities. It will address all the important issues, daily functioning, reporting, communication, financial management, quality assurance and ongoing supervision and monitoring by management structure of the organization.

Task 2: Develop rules and procedures for financial management

Given the legal framework of Bosnia and Herzegovina and the need for up to date, detailed financial reporting, the organization has a real need for financial management software to develop rules and procedures for financial management and business, to make this important business process adequately internally arranged.

Consultant’s Outputs

Selected external consultants will be responsible for the tasks mentioned above.

Task 1:

Expected work:

An external expert will develop an internal act after careful consultation with all employees and management structures, and prepare the one-day training to present content of the document to the staff of Kali Sara RIC. Special attention will be given to questions and answers, and practical ways to apply this internal document which is important for the staff dealing with personnel issues as well as the management structure.

Expected results:

- Preparation and analysis of relevant documents for development of the organizations rulebook

- Final  text of the rulebook

Time frame to deliver report:

1. First version – 15th October

2. Final version – 30th October

Task 2:

Expected work:

Develop rules and procedures for financial management in accordance with legislative framework in Bosnia and Herzegovina and the need for up to date, detailed financial reporting.

Expected results:

- Preparation and analysis of relevant documents for development of rules and procedures for financial management

- Final  text of the rules and procedures for financial management

Time frame to deliver report:

1. First version – 15th October

2. Final version – 30th October

Kali Sara Outputs

1. Agree work plan with the experts

2. Coordinate with the experts

3. Provide requested working materials to the experts

4. Provide support to the experts

Schedule

Task 1:

An external expert will be available for six (6) working days where it was planned that the first day is spent meeting the staff, which will analyze the main business processes while the three days planned for the drafting of the document. After the feedback comments, the consultant will finalize the document and the fifth day to present it to all employees on a one-day workshop and presentation which are intended to be as clear to all employees closer to all that is provided in the rules and discuss practical applications.

Task 2:

Given that this is a complex procedure, an external expert will develop and present staff of this procedure within 10 days.

APPLICATION DEADLINE: 27. September, 2015

CONTRACT AWARD NOTICE:  30. September, 2015

Application should be sent to email: vladimir.kalisara.ric©gmail.com

NOTE: Only shortlisted candidates will be contacted.

Management and Organization

The external consultants will report directly to Project Manager

Sanela Bešić

Executive Director

Kali Sara - Roma information center

Dolina2/3, 71000 Sarajevo, BiH

tel-fax: +387 33 265 885

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www.bhric.ba

 

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Sekretarijat NVO Vijeća- UDRUŽENJE INFOHOUSE INFOHOUSE

Skenderija 15, 033 200-538, 033 209-304, sekretarijat@nvovijece.ba